![]() ![]() Find time to assemble these prior to the day of the event as they could take longer than expected to prepare. You could consider putting together a pack of useful related information to give them which could include promotional 'giveaways'. Presentation kits and delegate packsĭelegates will find it useful to be given information about the conference programme upon arrival. Other things to consider include registration table cloths, access keys, photo-copying and Wi-Fi codes. Arrange to test the equipment in advance of the event to ensure you understand what's available and how it works - this will reduce stress on the day. ![]() Each presenter may have different requirements so ask them what equipment they will need. EquipmentĬheck what equipment is available in the conference rooms and if there are any hidden costs for equipment hire as this can add up. Consider the conference programme when deciding the best set up for the meeting room. Check for adequate lighting and ventilation to keep people alert and make sure there is plenty of circulation space available. Layout & seatingĭelegates will probably be seated for quite a while so make sure that the meeting room is appropriate and comfortable. Remember to give your event a hashtag # for social media to increase awareness. ![]() This will be used by the organisers in printed and electronic materials as well as by attendees in social media and blogs. It is very important to establish a conference identity which can be used in the run up to the event, during the event and post event. In this scenario it's best to market the event early in order to maximise attendance. If you are organising a conference for external companies to attend you will need to consider the best ways to let people know about your event. ![]() Enthusiasm is low after lunch so consider some workshop or team building activities during these periods. Why not offer a chance for people to try something new or develop a new skill? Remember to schedule in enough time for setting up these activities when booking the venue. Try to make sure that the programme is varied and tailored to maximise differing energy levels which will vary according to the time of day. As well as viewing the facilities this will give you an opportunity to meet the venue's conference staff and discuss details of your event in person. If possible, it is definitely worthwhile making a site inspection at this stage to ensure that the venue fulfils all your requirements. When choosing the venue it is important to consider the location in terms of access to public transport, ease of travel by car and whether or not car parking is available. Remember to bear in mind anything that could clash with your event such as a competitive event, public and school holidays and other major events being hosted in the area. Dates and venueĭecide on when would be the most appropriate time of year, day of the week and length of the event. branding, exhibiting) for the event will help with the budget. It is very important to work out your budget at the early planning stages of an event, considering all anticipated costs and setting a realistic delegate rate. Allocate who will be responsible for the various tasks such as registration and travel, liaising with speakers and collating presentations and of course the venue management. Recruit the necessary personnel appropriate for the different roles. Strategic planningĭecide on the top three goals you want to achieve and who will be your target delegate audience. Here is a summary of the points to consider when planning an event 1. However with good forward planning and preparation you can ensure that the event runs smoothly. This Jamz litt!!!!! Asake link up with son of Gods.Organising an event can seem like an incredibly overwhelming task, without organisation and thinking ahead, it can be. □□□□ Comment by oluwaremilekun lillianįave right now □□□ Comment by Sweet Tooth ASAKE always sounding like fire □ never disappoints □□ Comment by ROOSFM I don’t know what you just said, but that’s fire right there. That riff.aye ooooh.this is fire □□□□□ Comment by J7 O logbon ju, o gbon, o gbon, o gbon, Iwo lo gbon ju Comment by bluey44 ![]()
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